Planning is the backbone that holds up any project
Many people think of the project plan as the project schedule: The list of tasks to be done and dates that constantly tells you what to do and when. That schedule is a part of your project planning.
Project planning refers to everything that you do to set up your project for its success. It’s the process you go through to initiate the steps required to define your project’s objectives, resolve the scope of what steps to be taken and develop the task list to complete it.
The activities in project planning are varied because you have to work on your plan to achieve your goals. Every project is going to be different as the objectives and results will be different. Most of the work of planning is depends upon what you need to do to get everything done and putting the structure in place to make that possible.
By structure, we mean the processes and authority to keep everything running in a very smooth manner. These are things like the change management process, the budgeting process, what quality measures are important and things like that.
A project plan describes your approaches and the processes your team will use to manage the project according to scope. Before you start making a project plan, make sure you know all of the facts about your projects. Get yourself into the documents and communications related to the project. A good project manager is well aware and well organized in the way he or she decides to write a project plan. At a minimum, you’ll be responsible for owning a proper understanding of:
• The goals of your project
• Your client’s needs and expectations from this project
• The makeup of your client’s team and their decision-making process.
In addition to all of your questions about your client team and their expectations related to this project, get some time aside with your leading client contact and ask them some difficult and tricky questions about the process, organizational politics, and general risks before creating a project plan. After getting the answers you need, take some time to think about the answers in light of the project goals and how your team might carry forward a similar project. If you’re at a loss for where to start, take a look at the questions at the beginning of this project to configure all the major reasons like who, what, when, and how of the project. A project configuration will help you to manage your thoughts, construct what might work for the project, and then transform everything into a fruitful discussion. Starting a project must start with clear communication and thoughts of the project goals and the effort required to catch them.
Which tools or how technology can help you with your planning and execution
Project management involves understanding a wide range of topics like people management to strategies for your project, the number of consumers of IT. All these various aspects of a business come with their own set of tools. Here is the list of some of the most important items/methods in a project manager’s planning toolkit to help in making a plan, monitor progress of your project, identifying critical issues, and other tasks required for a project to run it smoothly.
1) Critical Path Method: Critical Path Method or CPM, is an important project planning tool that is used by the project managers to monitor the progress of the project to make sure that the project is on schedule. The smallest delay in any of the activities on the critical path will cause a delay in the overall timeline of the project.
2) Gantt Chart: The Gantt Chart provides graphics for planning and controlling the project and recording progress of it towards completion of various sorts of activities in the project planning. It’s a great project planning tool as it represents the project’s time as bar charts spread out over a timeline. The progress of every activity is represented in a separate color from the planned duration of that activity. The difference in colors of the bar chart and the length of the bar chart helps project managers to identify delays or schedule overruns in the project.
3) Automate tasks to save time: Save time on your routine tasks every day. Whether you have a simple process workflow or a complex workflow.
4) Timeline View: Timeline View provides you with a calendar-like view where you can see your tasks and activities according to dates and you can forecast them in a calendar as a timeline. That gives you a good way to manage all the projects as per the time. Here you can plan your work according to your needs. Basically it is a presentation of a chronological sequence of events. Timelines are useful to document any type of development, providing an easy-to-understand history and helping viewers to understand past and ongoing trends.
Execution means to carry it out, such as plans or projects. The act of executing a plan is a base in any of the projects. It’s one of the required actions that leaders, project managers or team leaders are responsible for. It is said that while executing a plan, it’s rare that everything goes according to that plan.
It starts with thorough documentation of why, who, what, when and how. Then there are the project communications, which consists of the who and how they will be notified if there is an issue. With the help of project management tools, you can set up reminders for your projects, automation, workflow, alerts and all sorts of automated tools to help keep on top of the project and not lag behind, which will take you off-track from your project.
How Timed-In fits into your plan and execution
Every project manager should make perfect planning to run his project and team smoothly. If we take every step in our project with perfect planning then it would get success. There are many companies and project managers who manually do their planning for every project, but if we use a software or tool to make a plan then it will save time. There are many software available in the market who provides you a plan for your ongoing project, but Timed-in is a tool that gives you several benefits is a single tool.
Timed-In provides you Gantt chart, Time tracking, reminders for an end date of your project and many more. It provides you a 360-degree view of your projects and tasks through which you can see the progress of that task along with its deadline. Timed-In will help you to give all the possible ways to track your growth with different project management views. Timed-In also helps you to track your employee’s activities and it enhances the productivity of your workforce with the proper management system. Contact Timed-In Specialist today to know about the growth of your business.